DRAFT: These terms are pending legal review. Content is subject to change before publication.
Terms of Service
Version: 2.0•Last Updated:
Please also review our Privacy Policy and COPPA Direct Notice to Parents.
1. Acceptance of Terms
By accessing or using Scorecrypt ("Service," "Platform," or "we"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not access or use the Service.
Capacity: You represent that you are at least 18 years old or the age of legal majority in your jurisdiction. If you are accessing the Service on behalf of a minor, you represent that you are their parent or legal guardian.
Authority to Bind Organization: If you are accepting these Terms on behalf of an organization (such as a wrestling club, school, or athletic program), you represent and warrant that you have the authority to bind that organization to these Terms.
2. Service Description
Scorecrypt is a wrestling team management and tournament scoring platform designed for coaches, athletic directors, tournament organizers, parents, and athletes. The Service includes:
- Team roster management and athlete profiles
- Tournament scoring and bracket management
- SafeSport-compliant messaging system
- Practice and event scheduling
- Performance tracking and statistics
- Parent and guardian communication tools
3. Account Registration
To use certain features of the Service, you must create an account. When creating an account, you agree to:
- Accurate Information: Provide accurate, current, and complete information during registration and keep your information updated.
- One Account Per Person: Create only one account per individual. Each user must have their own account.
- Account Security: Maintain the confidentiality of your password and accept responsibility for all activities that occur under your account.
- Minor Accounts: Accounts for users under 18 require parent or guardian consent. Accounts for users under 13 require verified parental consent under COPPA.
You must notify us immediately of any unauthorized use of your account or any other breach of security.
4. SafeSport Compliance Requirements
Important SafeSport Notice:
Scorecrypt's messaging system is designed to comply with the SafeSport Act and Minor Athlete Abuse Prevention Policies (MAAPP) 2025 requirements. The following safeguards are automatically enforced:
- Parent Auto-Inclusion: Every message from an Adult Participant to a Minor Athlete automatically includes at least one additional adult (parent/guardian or another Adult Participant). This protection is enforced at the database level with no bypass capability.
- Observable Communications: All electronic communications between adults and minors are designed to be "observable and interruptible" as required by SafeSport guidelines.
- Content Moderation: Messages are automatically analyzed by safety detection systems to identify potential child safety concerns. Flagged content may be reviewed by trained staff.
- Time Restrictions: Messages sent outside 6:00 AM - 10:00 PM in the recipient's local timezone will generate a warning to the sender. Emergency override is available with required documentation.
- Audit Logging: All messages are logged with immutable audit trails retained for 7-16+ years per category for legal compliance.
- Close-in-Age Exception: Athletes within 4 years of age of each other may communicate without additional adult inclusion, consistent with MAAPP guidelines.
5. Platform vs. Organization Responsibilities
The following table delineates the responsibilities of Scorecrypt (the Platform) versus the responsibilities of organizations using the Service:
| Scorecrypt Provides | Organization Is Responsible For |
|---|---|
| SafeSport-compliant messaging infrastructure | User screening and verification |
| Database-level parent auto-inclusion (no bypass) | SafeSport training verification for coaches/staff |
| AI content moderation and flagging | Background check completion tracking |
| Mandatory reporting workflow with state timers | Incident response decisions |
| Immutable audit trails with hash verification | Mandatory reporting decisions (human judgment) |
| Data retention per compliance requirements | Designating mandatory reporters |
| Technical safeguards (encryption, RLS, access controls) | Adopting MAAPP-compliant policies |
| State-specific hotline and deadline information | Coach and staff supervision |
The Platform enforces technical safeguards; human judgment and response decisions remain with the organization.
6. Mandatory Reporting Obligations
BY USING SCORECRYPT'S MESSAGING FEATURES, YOUR ORGANIZATION ACKNOWLEDGES:
- Legal Duty: Your organization and its designated staff have a legal duty under federal and state law to report suspected child abuse and neglect. This duty exists independent of any platform you use.
- Platform Facilitates, Does Not Replace: Scorecrypt provides tools to facilitate your mandatory reporting obligations, including state-specific deadline timers (12-48 hours depending on state), state hotline information and agency contacts, written follow-up tracking, and report documentation and confirmation workflow.
- Organization Responsibility: Scorecrypt DOES NOT file reports on behalf of organizations. The decision to report and the act of reporting remains the legal responsibility of your organization's designated mandatory reporters.
- No Liability Transfer: Failure to use the tools provided by Scorecrypt does not transfer liability for failure to report from your organization to Scorecrypt.
- Designated Reporters Required: Your organization must designate at least one mandatory reporter with messaging access before enabling the messaging feature.
7. Indemnification
7.1 Organization Indemnification of Scorecrypt
You agree to indemnify, defend, and hold harmless Scorecrypt, its officers, directors, employees, and agents from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to:
- Your organization's failure to comply with mandatory reporting obligations
- Your organization's failure to properly screen, train, or supervise users
- Your organization's misuse of the Platform or violation of these Terms
- Any user's violation of applicable laws while using your organization's account
7.2 Scorecrypt Indemnification of Organization
Scorecrypt agrees to indemnify, defend, and hold harmless your organization from and against any claims arising directly from:
- A security breach attributable solely to Scorecrypt's systems
- Scorecrypt's failure to maintain the technical safeguards described in these Terms
- Scorecrypt's gross negligence or willful misconduct
7.3 Mutual Cooperation
Both parties agree to cooperate fully in the defense of any claim subject to indemnification and in any legal proceedings related to child safety incidents involving the Platform.
8. Acceptable Use Policy
You agree not to use the Service to:
- Harm Minors: Engage in any conduct that exploits, harms, or attempts to exploit or harm minors in any way
- Harassment: Harass, abuse, threaten, or intimidate any user
- Illegal Activity: Violate any applicable law, regulation, or third-party right
- Circumvent Safety Features: Attempt to bypass, disable, or circumvent any safety or security features of the Platform
- False Information: Provide false or misleading information about your identity or affiliation
- Unauthorized Access: Access or attempt to access accounts or data belonging to other users without authorization
- Malicious Code: Upload or transmit viruses, malware, or other malicious code
- Spam: Send unsolicited messages or communications through the Platform
Violation of this Acceptable Use Policy may result in immediate termination of your account and may be reported to law enforcement authorities.
9. Content and Data Ownership
Your Content: You retain ownership of all content you submit to the Service, including messages, roster information, and athlete data.
License to Scorecrypt: By submitting content to the Service, you grant Scorecrypt a non-exclusive, worldwide, royalty-free license to use, store, display, and process that content solely for the purpose of operating and improving the Service.
Legal Compliance Retention: Notwithstanding the foregoing, you acknowledge that certain content (including messages involving minors, safety incidents, and mandatory reports) must be retained by Scorecrypt for legal compliance purposes and cannot be deleted upon request.
Safety-Related Data: Content flagged for safety review, mandatory reporting records, and audit logs are retained according to our data retention schedule regardless of account status or deletion requests.
10. Privacy and Data Protection
Your privacy is important to us. Our data practices are governed by our:
- Privacy Policy - For users 18 and older
- Child-Friendly Privacy Policy - For users under 18
- COPPA Direct Notice to Parents - For parents of children under 13
AI Content Moderation: By using the messaging features, you consent to automated AI analysis of message content for safety purposes. See our Privacy Policy for details on how this information is processed and protected.
11. Data Retention
We retain data according to the following schedule to meet legal compliance requirements:
- Standard Messages: 7 years from send date (SafeSport baseline)
- Flagged/Incident Messages: 16 years from review date (statute of limitations)
- Mandatory Report Records: Indefinite (legal compliance proof)
- COPPA Consent Records: Until child reaches age 21
- Audit Logs: 16 years
- User Profiles (no incidents): Account life + 3 years
Legal Hold: Data may be retained beyond these periods if subject to legal hold, investigation, or litigation. See our Privacy Policy for complete retention details.
12. Intellectual Property
Scorecrypt Property: The Service, including its design, features, software, documentation, and trademarks, is owned by Scorecrypt and protected by intellectual property laws. You may not copy, modify, distribute, or reverse engineer any part of the Service without our written permission.
Feedback: If you provide suggestions, ideas, or other feedback about the Service, we may use that feedback without any obligation to you.
13. Disclaimer of Warranties
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
No Guarantee of Prevention: While Scorecrypt provides tools designed to help protect minors, we do not guarantee that the Service will prevent all harmful conduct or that all safety concerns will be detected.
Tool, Not Replacement: The Service is a tool to assist organizations with compliance and safety. It is not a replacement for proper supervision, training, screening, or human judgment.
14. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, SCORECRYPT SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY.
Cap on Damages: In no event shall Scorecrypt's total liability to you for all claims arising out of or relating to these Terms or the Service exceed the greater of (a) the amounts paid by you to Scorecrypt in the twelve months prior to the claim, or (b) one hundred dollars ($100).
Exclusions: The limitations in this section do not apply to liability arising from Scorecrypt's gross negligence or willful misconduct, or to any liability that cannot be excluded or limited by applicable law.
Essential Purpose: These limitations shall apply even if any limited remedy fails of its essential purpose.
15. Dispute Resolution
Governing Law: These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of law principles.
Arbitration: Any dispute arising out of or relating to these Terms or the Service shall be resolved by binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitration shall take place in Delaware or, at your option, via videoconference.
Small Claims Exception: Notwithstanding the foregoing, either party may bring an individual action in small claims court for disputes within that court's jurisdiction.
Class Action Waiver: YOU AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION.
16. Termination
Termination by You: You may terminate your account at any time by contacting us or using the account closure feature in Settings.
Termination by Scorecrypt: We may suspend or terminate your access to the Service at any time for any reason, including but not limited to violation of these Terms, failure to pay subscription fees, or conduct that we determine is harmful to other users or the Service.
Effect on Data: Upon termination, certain data will be retained as required by law (see Section 11: Data Retention). Data not subject to retention requirements may be deleted after account closure.
Survival: Sections 7 (Indemnification), 13 (Disclaimer of Warranties), 14 (Limitation of Liability), 15 (Dispute Resolution), and any other provisions that by their nature should survive termination, shall survive termination of these Terms.
17. Modifications
Right to Modify: We reserve the right to modify these Terms at any time to reflect changes in our practices, technology, legal requirements, or other factors.
Notice of Changes: We will notify you of material changes by email, in-app notification, or by posting the updated Terms on the Service with a new effective date.
Continued Use: Your continued use of the Service after changes become effective constitutes acceptance of the modified Terms. If you do not agree to the modified Terms, you must stop using the Service.
18. General Provisions
- Entire Agreement: These Terms, together with the Privacy Policy and any other policies referenced herein, constitute the entire agreement between you and Scorecrypt regarding the Service.
- Severability: If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
- Waiver: Our failure to enforce any provision of these Terms shall not be deemed a waiver of that provision or our right to enforce it in the future.
- Assignment: You may not assign or transfer these Terms or your rights under them without our prior written consent. We may assign our rights and obligations under these Terms without restriction.
- Force Majeure: Neither party shall be liable for any failure or delay in performance due to circumstances beyond its reasonable control.
19. Contact Information
For questions about these Terms of Service:
- Email: legal@scorecrypt.com
- Subject Line: "Terms of Service Inquiry"
For privacy-related inquiries, please contact privacy@scorecrypt.com.
To report abuse or safety concerns, please contact safety@scorecrypt.com.