Terms of Service

1.1 The parties

These Terms bind every person and organization that accesses the Services, including the paying account owner, coaches, athletic directors, program administrators, parents and guardians, athletes, and team managers.

1.2 Acceptance and authority

By accepting these Terms, you represent that (a) you are at least 18 years old, or you are between 13 and 17 and are using the Services with verified consent from your parent or legal guardian as described in Section 5; and (b) if you are entering into these Terms on behalf of a school, district, club, program, or other organization, you have the authority to bind that entity, in which case "you" also means that entity.

1.3 Other terms that apply

Your use of the Services is also governed by our Privacy Policy, our Acceptable Use Policy, and, where applicable, our Children's Privacy Notice and any written data protection or services agreement between Scorecrypt and your Organization. If there is a direct conflict between these Terms and a signed agreement with your Organization, the signed agreement controls for that Organization.

"Organization" means an optional parent account — a school, school district, club, association, or similar entity — that may own, pay for, and administer one or more Programs under centralized billing. An Organization is also the contracting party for any student-data or data protection terms where a school or district is the buyer.

"Program" means the account for a single wrestling program (for example, a high school boys' or girls' wrestling program). A Program is the unit of subscription. A Program may exist on its own (for an individual coach who signs up directly) or beneath an Organization.

"Team" means a subdivision within a Program (for example, varsity, junior varsity, or a middle-school squad).

"Customer" means the person or entity responsible for a Program subscription — either the Program Administrator who signs up and pays directly, or the Organization that purchases one or more Programs.

"Program Administrator" means the individual who creates, configures, and is responsible for a Program, and who represents that they are authorized to do so and to bind the applicable Organization.

"Authorized User" means any individual the Customer permits to access a Program, including administrators, athletic directors, coaches, parents and guardians, athletes, and team managers.

"Athlete" means an individual whose participation, roster, competition, or related information is managed in the Services. An Athlete may be a Minor.

"Guardian" means a parent or legal guardian of a Minor Athlete.

"Minor" means an individual under 18 years of age.

"Content" means any data, text, images, headshots, avatars, video (including match video), messages, statistics, records, and other materials submitted to, generated in, or displayed through the Services.

"Customer Data" means Content that a Customer or its Authorized Users submit to or generate in the Services.

"Public Competition Data" has the meaning given in Section 9.3.

"Private Program Data" has the meaning given in Section 9.4.

"De-Identified Data" means data that has been processed so that it no longer identifies, and cannot reasonably be used to identify, an individual.

3.1 What Scorecrypt does

Scorecrypt is a wrestling program management platform. Depending on your plan and the current state of the product, the Services may include roster management, weigh-ins, lineups, match scoring, event and calendar management, messaging, match video recording, weight-management monitoring, and related tools.

3.2 Web and apps

The Services are delivered through our websites, our web application at app.scorecrypt.com, and our mobile and tablet applications (the "Apps"). The Apps are companions to your subscription; subscriptions are purchased and managed on the web, not inside the Apps (see Section 6.9).

3.3 Geographic scope

The Services are offered for use in the United States only and are directed to users in the United States. We make no representation that the Services are appropriate or available for use outside the United States. If you access the Services from outside the United States, you do so on your own initiative and are responsible for compliance with local law.

3.4 Changes to the Services

We are actively developing the Services and may add, change, suspend, or remove features at any time. During any early-access or beta period, features may be incomplete and data may be reset; you should not rely on beta features for records you cannot afford to lose.

Some features may be identified as early access, preview, or beta ("Beta Features"). Beta Features are provided "as is," may contain errors, may change or be discontinued at any time, and may have their data reset. We disclaim all warranties and liability relating to Beta Features to the fullest extent permitted by law, and your use of Beta Features is at your own risk.

5.1 Age and account eligibility

• A person who creates, owns, or pays for an account (a Program Administrator or Organization representative) must be at least 18 years old.
• A Minor Athlete ages 13–17 may have a login only with the verified consent of their Guardian, obtained through the Services as described in our Children's Privacy Notice.
• A child age 12 or under does not log in. Where information about a child under 13 is used in the Services, an adult — a coach, Program Administrator, or Guardian — acts on the child's behalf, and any collection of that information is handled as described in our Children's Privacy Notice and, where a school is the Customer, under the school-authorization framework in Section 5.5.

5.2 Account information and security

You agree to provide accurate, current, and complete information and to keep it up to date. You are responsible for safeguarding your credentials and for all activity under your account. Notify us promptly at legal@scorecrypt.com of any unauthorized use.

5.3 Roles and Authorized Users

The Customer controls who is invited to a Program and in what role. The Customer is responsible for its Authorized Users' compliance with these Terms and for the accuracy and lawfulness of the Content they submit.

5.4 Authority to submit Athlete information

By adding or submitting information about an Athlete, the submitting adult represents and warrants that they have the authority and any consent necessary to do so — including, for a Minor, the Guardian's consent or the school's authorization — and to have Public Competition Data displayed as described in Section 9.

5.5 Schools and districts (student-data path)

Where a school, district, or other educational institution is the Customer or Organization, the institution may authorize Scorecrypt to collect and process student information on its behalf for the institution's educational purposes. In that case, the institution acts as the party responsible for obtaining any parental consent required by law, Scorecrypt acts as a service provider / "school official" with a legitimate educational interest under applicable student-privacy laws, and the parties' rights and obligations regarding student data are governed by these Terms together with any written data protection agreement between the institution and Scorecrypt.

6.1 Free trial

New Program accounts may begin with a 30-day free trial of the top plan tier. No credit card is required to start the trial. At the end of the trial, if the Program has not started a paid subscription, the Program will be locked and access to features and Content will be suspended until a subscription is started. We may change or discontinue trial offers at any time.

6.2 Subscriptions are per Program

Subscriptions are sold on a per-Program basis. An Organization may purchase and centrally pay for multiple Programs.

6.3 Plans and one-year commitment

Every paid subscription carries a minimum term of one year. You may choose either:

• Annual plan — a single, discounted payment for the one-year term, paid up front; or
• Monthly plan — twelve (12) monthly payments across the one-year term. The monthly plan costs more in total than the annual plan. Choosing the monthly plan does not shorten the one-year commitment; it only spreads the payments.

6.4 Auto-renewal

Subscriptions automatically renew for successive one-year terms unless cancelled, at the then-current rate and cadence for your plan. We will provide any renewal or pricing notices required by law before a renewal charge.

6.5 Cancellation and effect of cancellation

You may cancel at any time through your account or by contacting us. Cancellation stops future renewals and takes effect as follows:

• Annual plan. Your subscription remains active through the end of the prepaid one-year term and then does not renew; at the end of the term the Program is paused. Cancelling does not entitle you to a refund of amounts already paid.
• Monthly plan. Because the one-year term is a commitment, if you cancel before the twelve payments are complete you remain responsible for the remaining monthly payments through the end of the one-year term. Billing continues until the twelfth payment is made, after which no further charges are made and the Program is paused.

For clarity, "paused" means the subscription will not renew and access is suspended; your Content is retained and handled as described in Section 19 (Term and Termination).

6.6 Payment

Payments are processed by our third-party payment processor, Stripe. By providing a payment method, you authorize us and Stripe to charge that method for all fees due, including recurring charges, until you cancel. You are responsible for keeping your payment method valid.

6.7 Failed payments and suspension

If a payment fails, we may retry the charge and may suspend the Program after a reasonable grace period. Suspension for non-payment does not relieve you of amounts owed, including remaining payments under a one-year commitment.

6.8 Price changes, taxes, and refunds

• Price changes apply to renewal terms; we will give notice before a changed price takes effect, and continuing into a renewal term constitutes acceptance of the new price.
• Taxes. Fees are exclusive of taxes. You are responsible for all applicable sales, use, and similar taxes, except taxes on our income.
• Refunds. Except where required by law, all fees are non-refundable and all sales are final. We may, in our sole discretion, issue occasional goodwill refunds; doing so does not obligate us to do so again.

6.9 Web billing; app stores

Subscriptions are purchased and managed through our website. The Apps do not sell subscriptions. If we later enable purchases through the Apple App Store or Google Play, those transactions will additionally be governed by the applicable app store's terms, and the app store's billing and refund rules will control for purchases made through it.

7.1 Your responsibilities

You agree to use the Services only for lawful purposes and in compliance with these Terms, our Acceptable Use Policy, and all applicable laws and governing-body rules.

7.2 Prohibited conduct

You agree not to, and not to allow any Authorized User to:

• submit Content that is unlawful, harassing, abusive, defamatory, obscene, exploitative of minors, or that infringes another's rights;
• use the Services to harass, bully, groom, endanger, or improperly contact a Minor;
• upload malware or attempt to gain unauthorized access to the Services, other accounts, or our systems;
• scrape, crawl, or harvest data from the Services except as expressly permitted;
• reverse engineer, decompile, or attempt to derive source code from the Services, except to the extent this restriction is prohibited by law;
• resell, sublicense, or provide the Services to third parties except as expressly permitted; or
• interfere with or disrupt the integrity or performance of the Services.

7.3 Enforcement

We may review, remove, or disable Content, and may suspend or terminate accounts, that we reasonably believe violate these Terms or the law, or that threaten the safety of any person — including, where appropriate, without prior notice.

8.1 SafeSport / MAAPP

Adult Authorized Users must comply with applicable athlete-safety rules when communicating with or about Minors, including the U.S. Center for SafeSport's Minor Athlete Abuse Prevention Policies (MAAPP) and any rules of your governing bodies. You are responsible for your own compliance with these rules.

8.2 Monitored, parent-inclusive messaging

To support athlete safety, messaging in the Services is designed so that:

• Guardians are copied on messages to Minor Athletes, and there are no private, unmonitored channels between an adult and a Minor;
• messages are logged and stored in accordance with applicable legal and athlete-safety guidelines; and
• messages are subject to automated review and flagging of potentially unsafe content.

8.3 No guarantee; our rights

Automated review is a safety aid, not a guarantee. We do not warrant that our monitoring will detect or prevent all inappropriate or harmful content or conduct. We may — but are not obligated to — review, flag, remove, or restrict messages and Content, suspend users, and disclose information to Program Administrators, Guardians, or authorities where we believe in good faith it is appropriate or is permitted or required by law. Nothing in these Terms makes Scorecrypt responsible for the conduct of any user, and you remain responsible for your own conduct and communications.

8.4 Electronic communications and SMS

By using the Services you consent to receive electronic communications from us, including transactional emails and push notifications. If you opt in to text (SMS) messaging, you consent to receive texts at the number you provide (including via automated technology where applicable); message and data rates may apply; message frequency varies; you can text STOP to unsubscribe or HELP for help; and consent to marketing texts is not a condition of purchase. Your wireless carrier is not liable for delayed or undelivered messages.

9.1 Your ownership

As between you and Scorecrypt, the Customer owns its Customer Data. We do not claim ownership of your Customer Data.

9.2 License to operate and improve the Services

You grant Scorecrypt a worldwide, non-exclusive, royalty-free license to host, store, reproduce, process, display, and transmit Customer Data as needed to provide, secure, maintain, and improve the Services and as otherwise permitted in this Section 9.

9.3 Public Competition Data

"Public Competition Data" means factual competition information of the kind customarily published for public wrestling events: an Athlete's name, Program and Team, school, hometown, grade or graduation year, weight class, and match results, records, and placements. Public Competition Data may be displayed on public Athlete profiles and elsewhere in the Services by default, subject to Section 9.5. Public Competition Data does not include, and public profiles will not display, contact information, dates of birth, Guardian information, health or weight-management data, roster-management notes, or messages.

9.4 Private Program Data

All Customer Data that is not Public Competition Data is "Private Program Data." Private Program Data — including contact details, dates of birth, Guardian information, health and weight-management information, and messages — is not made public. We use Private Program Data to provide and support the Services and as permitted by Section 9.6, and, where a school is the Customer, in accordance with Section 5.5 and any applicable data protection agreement. We do not sell Private Program Data, do not use it for third-party advertising, and do not use identifiable Private Program Data about Minors to train artificial-intelligence or machine-learning models except in De-Identified form.

9.5 Public profiles: Guardian controls and video

• Opt-out and removal. A Guardian (or an adult Athlete) may opt a Minor Athlete's profile out of public display and request removal of Public Competition Data from public view through the Services or by contacting us. We will honor such requests as described in our Privacy Policy.
• Match video is off by default. Public display of identifiable match video of a Minor on the open internet is not enabled by default. It requires the account to affirmatively turn it on, and we may require Guardian consent captured at or near the time of recording before identifiable Minor match video is made publicly available.

9.6 De-Identified and aggregated data

We may create De-Identified Data and aggregated data from Content and may use and retain such data for any lawful purpose, including operating, analyzing, and improving the Services and training artificial-intelligence and machine-learning models. We will not attempt to re-identify De-Identified Data and will not publicly share it in a manner that identifies an individual.

9.7 Match video consent

Where the Services record or store match video, you are responsible for providing any notice and obtaining any consent required by law for recording the individuals depicted, including Minors. You represent that you have done so before submitting such video.

9.8 Feedback

If you give us suggestions or feedback, you grant us a perpetual, irrevocable, royalty-free license to use it without restriction or obligation to you.

10.1 Informational only; not medical advice

Scorecrypt's weight-management features monitor an Athlete's weight information against published state-association or governing-body guidelines and flag potential non-compliance. They do not create, recommend, or supervise any weight-loss or weight-gain plan, and they are not medical advice and not a substitute for the judgment of a qualified medical or athletic professional.

10.2 Not an official determination

Any compliance indication in the Services is informational, may be incomplete or inaccurate, and is not an official weight certification or eligibility determination. Official weigh-ins, certifications, and eligibility decisions rest with the applicable governing body and its officials. The Customer, its coaches, and the Athlete's Guardians remain solely responsible for compliance with all applicable NFHS, NCAA, state-association, and other governing-body rules, and for the Athlete's health and safety.

10.3 Assumption of risk

Wrestling and weight management carry inherent risks. To the fullest extent permitted by law, you acknowledge and accept these risks, and you agree that Scorecrypt is not responsible for any injury, illness, or other harm arising from weight management, training, or competition, or from reliance on any information in the Services.

Scores, results, brackets, and records in the Services are provided for program-management convenience. They are not official results and may contain errors. Official results are those recorded by the applicable event, governing body, or officials.

12.1 Our rights

The Services, including all software, design, text, graphics, and the Scorecrypt name and logos, are owned by Scorecrypt or its licensors and are protected by intellectual-property laws. Except for the rights expressly granted to you, we reserve all rights.

12.2 License to you

Subject to these Terms and your payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Services for your internal wrestling-program purposes during your subscription.

12.3 Trademarks

You may not use our name, logos, or trademarks without our prior written permission.

The Services rely on third-party providers (for example, hosting, database, payment, and communications providers) and may interoperate with third-party services and app stores. We are not responsible for third-party services, and your use of them may be governed by their own terms. A current list of our key sub-processors is maintained and linked from our Privacy Policy.

14.1 App license

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to use the Apps on devices you own or control.

14.2 App store terms

Your use of an App obtained through the Apple App Store or Google Play is also subject to that store's terms. You represent that you are not located in a country subject to a U.S. embargo or designated as a "terrorist supporting" country and are not on any U.S. list of prohibited or restricted parties.

14.3 Apple

If you use an App on an Apple device, you acknowledge that these Terms are between you and Scorecrypt only, not Apple; that Apple has no obligation to provide support or maintenance for the App; that, to the extent required, Apple is a third-party beneficiary of these Terms and may enforce them against you; and that Scorecrypt, not Apple, is responsible for the App and for addressing any claims relating to it, as required by Apple's terms.

Our collection and use of personal information is described in our Privacy Policy and, for children, our Children's Privacy Notice. By using the Services, you acknowledge those notices. Where a school or district is the Customer, student data is also handled under Section 5.5 and any applicable data protection agreement.

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Services will be uninterrupted, error-free, secure, or that they will meet your requirements, and we provide no uptime or service-level guarantee. Some jurisdictions do not allow the exclusion of certain warranties, so some of the above may not apply to you.

17.1 Exclusion of certain damages

To the fullest extent permitted by law, Scorecrypt will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, revenues, data, or goodwill, arising out of or relating to the Services or these Terms, even if advised of the possibility of such damages.

17.2 Cap

To the fullest extent permitted by law, Scorecrypt's total liability arising out of or relating to the Services or these Terms will not exceed the greater of (a) the amount you paid us for the Services in the twelve (12) months before the event giving rise to the claim, or (b) US $100.

17.3 Exceptions

Some jurisdictions do not allow certain limitations, so parts of this Section may not apply to you. Nothing in these Terms limits liability that cannot be limited under applicable law.

To the fullest extent permitted by law, you will defend, indemnify, and hold harmless Scorecrypt and its officers, members, and employees from and against any claims, damages, liabilities, and expenses (including reasonable attorneys' fees) arising out of or related to (a) your Content or Customer Data; (b) your or your Authorized Users' use of the Services; (c) your violation of these Terms or applicable law, including athlete-safety, student-privacy, or recording-consent laws; or (d) your representation that you were authorized to submit Athlete or Organization information. We will notify you of the claim, and you will not settle it in a way that imposes obligations on us without our consent.

19.1 Term

These Terms apply while you use the Services and during any subscription term.

19.2 Termination by you

You may stop using the Services and cancel your subscription as described in Section 6.5.

19.3 Termination or suspension by us

We may suspend or terminate your access, with or without notice, if you breach these Terms, fail to pay, or create risk or legal exposure for us or others, or if we discontinue the Services.

19.4 Effect of termination

On termination or pause, your right to use the Services stops. We will make Customer Data available for export for a reasonable period as described in our Privacy Policy, after which we may delete it, subject to legal retention requirements and our routine backup cycles.

19.5 Survival

Sections that by their nature should survive — including Sections 9 (as to De-Identified Data and feedback), 10, 12, 16, 17, 18, 20, 21, and 22 — survive termination.

We may update these Terms from time to time. If we make a material change, we will provide reasonable notice (for example, by email or in-product notice) before it takes effect. Changes are effective on the date stated in the updated Terms, and your continued use of the Services after that date constitutes acceptance. If you do not agree to a change, you must stop using the Services.

21.1 Informal resolution first

Before starting arbitration, you agree to try to resolve the dispute informally by contacting us at legal@scorecrypt.com and giving us 30 days to resolve it.

21.2 Binding arbitration

Except as provided below, any dispute arising out of or relating to these Terms or the Services will be resolved by final and binding individual arbitration administered by a recognized arbitration provider under its consumer/commercial rules, rather than in court. The arbitration will be governed by the Federal Arbitration Act.

21.3 Class-action waiver

You and Scorecrypt agree that each may bring claims against the other only in an individual capacity, and not as a plaintiff or class member in any purported class or representative proceeding. The arbitrator may not consolidate more than one person's claims or preside over any class or representative proceeding.

21.4 Jury-trial waiver

To the extent a dispute proceeds in court under an exception below, you and Scorecrypt waive any right to a jury trial.

21.5 Small-claims exception

Either party may bring an individual claim in small-claims court if it qualifies.

21.6 Injunctive relief

Either party may seek injunctive or equitable relief in court to protect intellectual-property or confidential information or to address unauthorized access.

21.7 Your right to opt out of arbitration

You may opt out of Sections 21.2–21.4 by emailing legal@scorecrypt.com within 30 days of first accepting these Terms, stating your name and that you opt out of arbitration. Opting out will not affect any other part of these Terms.

21.8 Governing law and venue

These Terms are governed by the laws of the State of Illinois, without regard to conflict-of-laws rules. To the extent a dispute is not subject to arbitration, it will be brought exclusively in the state or federal courts located in Lake County, Illinois, and you consent to their jurisdiction.

22.1 Entire agreement

These Terms, together with the Privacy Policy and any other documents incorporated by reference or signed agreement with your Organization, are the entire agreement between you and Scorecrypt regarding the Services.

22.2 Assignment

You may not assign these Terms without our consent. We may assign them in connection with a merger, acquisition, or sale of assets.

22.3 Force majeure

We are not liable for delays or failures caused by events beyond our reasonable control.

22.4 Severability and waiver

If any provision is found unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver.

22.5 Notices

We may give notice by email or in-product. Legal notices to us must be sent to legal@scorecrypt.com and to Scorecrypt, LLC, 548 Sparrow Ct., Lindenhurst, IL 60046.

22.6 Relationship

These Terms do not create any partnership, agency, or employment relationship between you and Scorecrypt.

Questions about these Terms? Contact us at legal@scorecrypt.com or Scorecrypt, LLC, 548 Sparrow Ct., Lindenhurst, IL 60046.