Children's Privacy Notice

Scorecrypt is used by wrestling programs and the people connected to them, including minor athletes. We built the Services so that minors' information is collected and used only with appropriate consent and safeguards:

• A person who creates, owns, or pays for an account must be at least 18.
• A minor athlete ages 13–17 may have a login only after their guardian grants consent.
• A child age 12 or under does not have a login. Their information is entered by an adult (a coach or the guardian) and is handled under this Notice.

A minor athlete's information is provided by their Program (typically a coach) or by their guardian, and may include: name; date of birth or age; guardian name and contact information; school, hometown, grade or graduation year; weight class, weigh-in and weight-management data, and eligibility information (including an "injured" yes/no flag); headshots or avatars; and competition statistics, records, and results. For a minor 13–17 who has a login, we also collect account credentials and the messages they send and receive in the Services.

We collect only the information reasonably necessary for a minor to participate in their Program, and we do not condition participation on disclosing more than is reasonably necessary. We do not collect biometric identifiers and do not perform facial recognition.

We use it to provide and operate the Services for the minor's Program (rosters, lineups, events, scoring, weigh-in and weight monitoring); to deliver messaging with the youth-safety protections described in Section 5; to communicate with guardians and the Program; for security and to protect minors; and, in de-identified form only, to analyze and improve the Services. We do not sell minors' information, do not use it for advertising, and do not use identifiable information about minors to train artificial-intelligence or machine-learning models except in de-identified form.

We share a minor's information only: within the minor's Program, according to each user's role; with the service providers that operate the Services on our behalf (for example, cloud hosting and database, application hosting, email delivery, and error monitoring), which may use it only on our instructions; and as needed to comply with law or protect the safety of a minor or any person, including disclosures to guardians, Program administrators, or authorities. We do not sell minors' information or disclose it for advertising.

To support athlete safety, messages involving a minor athlete are copied to the minor's guardian; there are no private, unmonitored channels between an adult and a minor; messages are logged and stored in accordance with applicable legal and athlete-safety guidelines; and messages are subject to automated review and flagging of potentially unsafe content. Automated review is a safety aid and does not detect all inappropriate content.

6.1 Consent flow.

A coach adds an athlete, including the guardian's email (required) and phone number (optional). For an athlete 13–17, the guardian is asked to consent before the athlete is invited to create an account; if the guardian declines, no athlete account is created. For a child 12 or under, no athlete account is created and the child does not log in. We log consent decisions. This flow is the same for schools and clubs.

6.2 Consent method.

A coach or program administrator cannot consent on a guardian's behalf.

A guardian may contact us about their child's information at privacy@scorecrypt.com.

When an athlete turns 18, we notify the athlete and guardian that guardian copying of the athlete's messages will end and that direct adult-to-adult communication becomes available.

We do not keep a minor's information indefinitely. Specifically:

While a minor is on a program's roster, we keep their information in order to provide the Services to that program.

If a consent request goes unanswered, we send reminders and, if we have no answer after 30 days, we delete the child's information and leave the roster entry empty.

When a minor leaves a program, whether by being removed from the roster, by not returning for a following season, or because the program closes, a 12-month retention period begins. If the minor is rostered again with that program within those 12 months, the period ends and their information stays in use. If not, at the end of 12 months we delete the minor's personal information.

Consent records, meaning the record that a guardian gave or refused consent together with the evidence supporting it, are kept until the child's 21st birthday. We keep these because we must be able to demonstrate that consent existed for as long as the information it authorized was held.

Backups and legal holds. Information may persist briefly in routine backups after deletion, and we may retain information where the law requires us to.

We do not keep a minor's information for any purpose or period other than those described above.

We maintain a written information security program with reasonable administrative, technical, and physical safeguards, including encryption in transit and at rest and access controls, as described in our Privacy Policy. No method of storage or transmission is completely secure.

We may update this Notice; if we make a material change, we will provide reasonable notice before it takes effect. For questions, contact: